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How to get text alerts for important emails

Sometimes there are emails we are waiting for that needs our immediate attention, such as an email from a potential employer during your job search or appointment emails from a client, etc. Perhaps you want to always get notified when your clients email you with a specific subject title, “help.” The use case for needing text alerts from your emails are endless. Below we’ll give you step by step tutorial how to go about setting this up and the best part is its a 100% free service !!

What do you need?

  • Computer
  • Chrome Browser
  • Chrome Extension (CloudHQ)

Tutorial Options


Watch – Tutorial (4 minutes)

(duration: 4 minutes)

Read – Tutorial ( step by step )

STEP 1
Open your chrome browser, and go to this link to download the chrome extension from cloudHQ. Download chrome extension, Mobile Text Alerts for Gmail by cloudHQ.

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STEP 2
Confirm and hit, “Add extension” button.

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STEP 3
Once you click on the above button, you’ll get a confirmation popup, as seen below. Close the popup and proceed to click on the button “Create Account”

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If you don’t see a popup asking to “Create Account”, look for a icon found in your top right browser that has the SMS icon, as shown below.

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STEP 4
Select your designated email that will connect with cloudHQ to receive text messages.

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STEP 5
Make sure to hit “Allow” to agree for cloudHQ to access your email and to send you text alerts.

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STEP 6
Now click on the SMS icon. Add your mobile number to get text alerts from emails you’ll tag/identify later in steps below. When done, hit the button “Send me confirmation SMS”

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STEP 7
Grab your confirmation code from your text message. Add it in the popup and hit “Confirm”


STEP 8
Add a new rule to identify specific emails you’d like to get text alerts for. Hit the button, “Add New Rule”

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STEP 9 (Final Step)
Add an email or list of emails to be tagged and received text alerts for. You can create more advance filters by adding a subject keyword in addition to the identified emails. When done hit, “Save Rule”.

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You’re rule will be saved and confirmed by the follow screen showing the rules enabled.

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Bonus Pro Tip
When using cloudHQ to setup SMS notification. Leverage Calendly to automate the self-booking for you. Learn how to setup Calendly, using this tutorial. Then learn how you can instant text from Calendly appointments.


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Video Transcript

Alright, guys. So today I’m going to do a quick demo on how to get text alerts for Pacific emails. It really cool tool we found that is easy to use. And the best part is is completely for free. So let me show you how to get started. First thing is, Alright, guys. So today I’m going to do a quick demo on how to get text alerts for Pacific emails. It really cool tool we found that is easy to use. And the best part is is completely for free. So let me show you how to get started. First thing is, you wanna go on Google search for Gmail SMS text alerts that first one that pulls up is from cloud H Q you wanna go on Google search for Gmail SMS text alerts that first one that pulls up is from cloud H Q makes you go there and install the chrome extension. So when you install it, you’re gonna get this little icon this SMS down here. So what you want to do is click on that makes you go there and install the chrome extension. So when you install it, you’re gonna get this little icon this SMS down here. So what you want to do is click on that and then click on the button creating count, and you wanna log in through your email. So we’re gonna use for this example our administrator email from Kato going to click on that? It says here, Do you wanna allow? Yes, you wanna allow and and then click on the button creating count, and you wanna log in through your email. So we’re gonna use for this example our administrator email from Kato going to click on that? It says here, Do you wanna allow? Yes, you wanna allow and let’s see what happens here. let’s see what happens here. Alright, so let’s take a look. Now that we’ve signed up, we’re going to click on here, and it’s gonna ask us give us a text message, um, for to send alerts, So I’m gonna use our number here Alright, so let’s take a look. Now that we’ve signed up, we’re going to click on here, and it’s gonna ask us give us a text message, um, for to send alerts, So I’m gonna use our number here as an example here, Send me a confirmation code. So I’m going to get a text message shortly. Here. There we go. as an example here, Send me a confirmation code. So I’m going to get a text message shortly. Here. There we go. And the code is 1303 to 7. And the code is 1303 to 7. So I’m gonna click on confirm, and that is gonna link my phone to the alerting system. So I’m gonna click on confirm, and that is gonna link my phone to the alerting system. And now I’m going to create a brand new rule in here. I just want to say any email that comes from the say sales at cato dot com I want to get an alert. Now, if I wanna have specifically look out for an email, let’s say the subject title that has urgent or demo then I can have. And now I’m going to create a brand new rule in here. I just want to say any email that comes from the say sales at cato dot com I want to get an alert. Now, if I wanna have specifically look out for an email, let’s say the subject title that has urgent or demo then I can have. I can add that in the subject section here, and it will I can add that in the subject section here, and it will look for that as a rule to send me a text message for this example. I’m gonna keep it real simple. I want every email that comes from the sales team. I want to get a text message. So I want to say that as a rule, look for that as a rule to send me a text message for this example. I’m gonna keep it real simple. I want every email that comes from the sales team. I want to get a text message. So I want to say that as a rule, and that should do it. That’s all I need to do. So I’m gonna click on close now on my end here, I’m going to send on my other screen. I’m going to send a quick email and that should do it. That’s all I need to do. So I’m gonna click on close now on my end here, I’m going to send on my other screen. I’m going to send a quick email coming from the sales team to the administrator account. coming from the sales team to the administrator account. And on the left hand side here, I’m going to get a text message once that happens here on the left hand side. So I’m gonna go ahead and just shoot that email out. Go here And on the left hand side here, I’m going to get a text message once that happens here on the left hand side. So I’m gonna go ahead and just shoot that email out. Go here and do a quick refresh. and do a quick refresh. All right, so there you go. So if I go here and look at my phone, All right, so there you go. So if I go here and look at my phone, I get the text message. And if I look at that, it says here I would like a demo. When’s a good time for us to set up a quick cattle demo from James Chau? So right away, I got a text message. I see it here in my inbox here as well. This is that sent the email that was just sent, and it works perfectly. And, you know, it doesn’t send, I get the text message. And if I look at that, it says here I would like a demo. When’s a good time for us to set up a quick cattle demo from James Chau? So right away, I got a text message. I see it here in my inbox here as well. This is that sent the email that was just sent, and it works perfectly. And, you know, it doesn’t send, like, instant but within, you know, within the first minute, 30 seconds, 66 60 seconds, you’re gonna get a text message like, instant but within, you know, within the first minute, 30 seconds, 66 60 seconds, you’re gonna get a text message from the email that you’re looking for. So hopefully you guys can use this and again is called H Q A Cloud H Q. If you just do a Google search, um, go to google dot com just say Gmail. Um sms text alert. Download the chrome plug in, from the email that you’re looking for. So hopefully you guys can use this and again is called H Q A Cloud H Q. If you just do a Google search, um, go to google dot com just say Gmail. Um sms text alert. Download the chrome plug in, um, self authenticate yourself and then just go ahead and get over here. um, self authenticate yourself and then just go ahead and get over here. Set yourself a new rule and you’ll get a text message as simple as that. So hopefully that was clear. We do have step by step instructions below, so we’ll provide that as well. If you have you any questions, feel free to reach us at cato dot com. You can live chat with us, ask us any questions you need help with marketing social media. Set yourself a new rule and you’ll get a text message as simple as that. So hopefully that was clear. We do have step by step instructions below, so we’ll provide that as well. If you have you any questions, feel free to reach us at cato dot com. You can live chat with us, ask us any questions you need help with marketing social media. Just send us a message. Just send us a message. Alright, guys, have a good one. Bye. Alright, guys, have a good one. Bye.